AI Chatbots ยท Professional Services

Recruitment Chatbot & AI Chatbots for Consultancies

Chatbots that qualify prospects, check eligibility, answer candidate questions and book meetings on your website and WhatsApp. They answer from your own service and job information and pass serious enquiries to your experts.

Overview

A recruitment chatbot and lead qualifier built on your content

Candidates and prospects ask before they commit. Is this role remote? What's the salary band? Do I qualify for this visa? What do you charge for a corporate tax return? A recruitment chatbot answers candidates on your careers page and WhatsApp, and the same approach gives consultancies a lead qualification chatbot that screens prospects before they reach a consultant's calendar. Both work around the clock, so the enquiry that lands at midnight gets a reply at midnight.

Our chatbots use retrieval-augmented generation (RAG). They answer from material you approve: job descriptions, service pages, fee policies, eligibility criteria and FAQs. When a question needs professional judgment, such as which visa route suits a particular family or how a specific tax position should be treated, the bot says so and books time with an expert instead of guessing. Every conversation is saved with the answers the visitor gave, so your consultant starts the call already informed.

This is what we built for CanVisas, a Canadian immigration consultancy. Their immigration eligibility chatbot asks visitors the questions that matter for permanent residence, explains likely next steps and passes qualified leads to consultants through Uchat. It shipped in three weeks. Vikk AI follows the same handoff pattern, answering legal questions and routing users to lawyers when they need one. Inside your firm, an HR chatbot can answer staff questions on leave, expenses and policies straight from your handbook.

Use cases

AI Chatbots use cases in Professional Services

01

Lead qualification for consultancies

Asks scope, budget, timeline and location questions, scores the lead and books good fits into a discovery call.

02

Immigration eligibility screening

Walks visitors through the criteria your advisers use and hands qualified cases to a consultant with every answer attached.

03

Candidate FAQ and application help

Answers questions on roles, pay ranges, locations and the hiring process, and guides candidates through applying.

04

Candidate pre-screening in chat

Collects right-to-work status, availability and experience on WhatsApp before a recruiter picks up the phone.

05

Client document requests

Tells new clients exactly which documents to send for their engagement and accepts uploads inside the chat.

06

Internal HR chatbot

Answers employee questions on leave, benefits, expenses and policies from your own handbook, without a ticket to HR.

How it works

How it works

  1. 01Your content goes inService pages, fee policies, job descriptions, eligibility criteria and handbooks are loaded into a secure knowledge base.
  2. 02A visitor starts a chatOn your website, careers page or WhatsApp, in their own words and language.
  3. 03The bot answers and asksIt answers from your approved content and asks your qualifying or screening questions along the way.
  4. 04It records and routesAnswers are scored against your criteria and written to your CRM or ATS as a lead or candidate.
  5. 05An expert takes overQualified prospects are booked into a consultant's calendar, and complex questions go to your team with the full transcript.
Capabilities

Key features

Grounded answers

RAG keeps replies tied to your approved content, with guardrails that stop the bot giving individual legal, tax or immigration advice.

Configurable qualifying logic

You set the questions, the scoring and what counts as qualified, and change them from the admin panel.

Website, WhatsApp and Uchat

One bot across your site, careers page and the WhatsApp Business API, with Uchat available for live agent handoff.

Multilingual conversations

Chats in English, Arabic, Urdu, German and other languages, including messages that mix two of them.

CRM and ATS sync

Creates leads and candidates in HubSpot, Salesforce, Pipedrive, Bullhorn or Workable with every answer attached.

Admin panel and analytics

Review conversations, edit content and see where prospects drop off and which questions come up most.

Integrations

Works with your Professional Services stack

Using something else? If it has an API, a database or a webhook, we can connect to it.

Outcomes

Benefits for Professional Services teams

Consultants meet qualified prospects

Discovery calls go to people who fit, with their answers already in front of you.

Every enquiry gets an instant reply

Prospects and candidates hear back at any hour, before they contact a competitor.

Candidates stay informed

Clear answers about roles and process reduce drop-off and the repeat emails that clog recruiters' inboxes.

Onboarding starts complete

Clients send the right documents first time because the bot tells them exactly what's needed.

Our work

Proven Professional Services Work

FAQ

AI Chatbots for Professional Services: FAQs

What is a recruitment chatbot?

It's an AI chatbot on your careers page or WhatsApp that answers candidate questions, collects screening details and books interviews. It runs around the clock and logs every candidate in your ATS.

Can a chatbot qualify leads for a consultancy?

Yes. It asks the questions a partner would ask on a first call and books meetings only with prospects who meet your criteria. Others get a useful answer and a polite route elsewhere.

How does an immigration eligibility chatbot work?

It asks visitors the questions your advisers would ask, such as education, work experience and language test results, compares the answers with criteria your consultants define and passes likely-eligible leads to an adviser. We built one for CanVisas in three weeks.

Will the chatbot give legal, tax or immigration advice?

No. It shares general information from your approved content and hands anything specific to a qualified professional. That protects your clients and limits your firm's exposure.

Can a lead qualification chatbot run on WhatsApp?

Yes. We deploy through the official WhatsApp Business API, which is often the busiest channel for firms serving clients in the Gulf and South Asia.

Is candidate and client data safe in the chatbot?

Yes. Conversations are encrypted, access is restricted by role and data is kept only as long as your policy allows. We design for GDPR and the UAE and Saudi PDPL, and can host in your chosen region.

How long does a recruitment chatbot take to build?

Usually three to four weeks for a focused bot, which is how long CanVisas and Estraha took. ATS integration or document upload flows can add time.

Explore

More AI services for Professional Services & Recruitment

Qualify the lead before it reaches your calendar.

Show us the questions your consultants or recruiters ask on every first call. We'll show you a chatbot asking them on your site and WhatsApp.