AI phone screening
Calls new applicants, asks your knockout and screening questions and records structured answers in your ATS.
AI Voice Agents · Professional Services
AI Voice Agent for Recruitment & Consulting Firms
An AI voice agent that phone-screens candidates, books interviews and answers enquiries for your consultants. It calls in your candidates' language, at hours that suit them, and writes every call up for your team.
Overview
An AI voice agent for recruitment that makes the first call for you
Recruiters spend whole days on the phone asking the same questions. Are you still looking? What's your notice period? Do you have the right to work here? What salary are you expecting? Meanwhile the shortlist waits and the client chases. An AI voice agent for recruitment takes that first call. It rings applicants soon after they apply, asks your screening questions in natural conversation and logs structured answers against the candidate record in your ATS.
Candidates don't press buttons or fill in another form. They talk, and the agent listens, asks follow-ups and answers questions about the role, the location and the next steps from the job brief you provide. When a candidate meets the criteria you set, it offers interview slots from the hiring manager's calendar and books one. The recruiter gets a transcript and a short summary, and decides who moves forward. The agent never rejects anyone on its own judgment.
The same technology works as an AI receptionist for consultants, immigration advisers and accounting firms. It answers your line when everyone is in client meetings, explains what you offer, asks your qualifying questions and books discovery calls with prospects who fit. For outbound calls we build in the consent and calling-hour rules of each market, such as the TCPA in the US, and every call can open with a clear AI disclosure. The real-time voice stack is the one we built for Arthur, an AI coach that holds spoken conversations in English and German.
Use cases
AI Voice Agents use cases in Professional Services
Candidate re-engagement calls
Calls past candidates in your database to check availability, update their details and gauge interest in new roles.
Interview scheduling and reminders
Books interviews against hiring-manager calendars, sends confirmations and calls back to rebook anyone who misses a slot.
AI receptionist for consultants
Answers enquiries while your team is with clients, explains your services and takes detailed, structured messages.
AI appointment setter for discovery calls
Qualifies callers on scope, budget and timeline and books good-fit prospects straight into a partner's calendar.
High-volume and shift hiring
Screens large applicant pools for staffing agencies, confirming availability, location and shift preferences in a single call.
How it works
How it works
- 01A trigger starts the callA new application, an inbound call or a scheduled re-engagement campaign starts the conversation on your number.
- 02The agent talks and listensSpeech recognition and a language model run a natural conversation, asking your questions and answering the caller's.
- 03It checks your systemsThe agent reads the job brief, candidate record or calendar availability through your ATS, CRM and calendar integrations.
- 04It completes the taskBooks the interview or discovery call, confirms by SMS, email or WhatsApp and updates the record.
- 05A person reviews and decidesRecruiters and consultants get a transcript and summary, and they decide who moves forward.
Capabilities
Key features
Your questions, your criteria
You set the screening questions and what counts as a match. The agent asks them the same way on every call.
Conversational, fast responses
Human-sounding voices that pause, clarify and handle interruptions, so candidates don't hang up on a robot.
Multilingual calls
Screens in English, Arabic, Urdu, German and many other languages, switching when the caller does.
ATS and calendar sync
Writes answers, notes and booked interviews to Bullhorn, Greenhouse, Lever or Workable and to Outlook or Google calendars.
Transcripts and summaries
Every call is recorded, transcribed and summarized, so recruiters review in minutes instead of listening back.
Disclosure and consent controls
Configurable AI disclosure, calling windows and do-not-call lists to support each market's calling rules.
Integrations
Works with your Professional Services stack
- Bullhorn
- Greenhouse
- Lever
- Workable
- HubSpot
- Calendly
- Microsoft 365
- Google Workspace
- Twilio
- WhatsApp Business API
Using something else? If it has an API, a database or a webhook, we can connect to it.
Outcomes
Benefits for Professional Services teams
Faster time to first contact
Applicants hear from you while they're still interested, not three days later when they've accepted another interview.
Recruiters work the shortlist
Hours of first-round calls come off the desk, so recruiters spend time with clients and strong candidates.
The same screen for every candidate
Every applicant is asked the same job-related questions in the same way, which makes the process more consistent and easier to audit.
No missed prospect calls
Enquiries to your consultants are answered and qualified even when every expert is in a meeting.
Our work
Related Work
Voice AI2025Arthur: AI Life Mentor & Spiritual Coach
Arthur is an AI life mentor and spiritual coach that holds warm, natural conversations by text or real-time voice — helping people find clarity in relationships, health, and personal growth. Available 24/7, free and confidential, it is trusted by thousands of women worldwide.
View case study →
AI Chatbot2025
CanVisas AI: Canadian Immigration Eligibility Assistant
CanVisas AI is an intelligent chatbot that helps users check their eligibility for Canadian permanent residence through simple conversations. The chatbot asks pre-screening questions about immigration requirements and provides instant eligibility assessments. It qualifies leads by gathering important information before connecting them with the CanVisas team.
View case study →
FAQ
AI Voice Agents for Professional Services: FAQs
What is AI phone screening?
It's an AI voice agent that makes the first screening call to applicants. It asks your questions, answers theirs about the role and records structured answers and a summary for the recruiter.
Can an AI voice agent reject candidates?
No, not in the way we set it up. The agent collects answers and flags who meets your stated criteria, but a recruiter decides who moves forward, so a person stays accountable for every hiring decision.
Are AI candidate screening calls fair and legal?
They can be, if they're designed carefully. Asking every candidate the same job-related questions helps consistency, but hiring tools may need bias audits and candidate notices under rules like NYC Local Law 144, and GDPR covers candidates in Europe. We build with logs, human review and disclosure so your compliance team can sign off.
Will candidates know they're talking to AI?
They should, and we recommend saying so at the start of every call. In practice most candidates care more about a quick call back and a clear next step.
Can it work as an AI receptionist for consultants?
Yes. It answers your line, explains your services, asks qualifying questions and books discovery calls into your calendar. Urgent or sensitive callers are passed to a person with a summary.
Which languages can it screen candidates in?
English, Arabic and Urdu are common for our clients in the Gulf and Pakistan, and German and many other languages are available. The agent can switch language mid-call.
How long does an AI screening agent take to launch?
A focused screening or booking agent can go live in a few weeks. Deeper ATS integration and outbound campaigns add time, and we confirm the timeline after discovery.
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ExploreFurther reading
AI Voice Agents for other industries
Let AI make the first call.
Send us one job brief and your screening questions. We'll show you an AI voice agent running the call and writing it up for your recruiter.